What a Canadian invoice should include
- Your business name and address, and the customer's name.
- An invoice number and the invoice date.
- A description of what was sold, with quantities and prices.
- Your GST/HST registration number and the tax charged, if you are registered. The CRA asks for more detail as invoice totals rise, including your registration number on invoices of $100 or more.
- Payment terms and how to pay.
This generator is for occasional invoices. Once you send more than a handful a month, invoicing from your accounting software saves time and keeps receivables and HST in the books automatically. Our ERP and CRM work sets that up.
Saving as a PDF
- Computer: press Print or save PDF, then choose "Save as PDF" as the printer.
- iPhone or iPad: tap Print or save PDF, then the share button in the print preview and choose "Save to Files".
- Android: tap Print or save PDF, then choose "Save as PDF" as the printer and tap the download icon.
Questions
Where are my invoices saved?
Only in this browser on this device. Nothing is sent to us. Clearing your browser data removes them, so keep the PDFs you send.
Which tax rate should I use?
It depends on where the customer is and what you sell. Ontario uses 13% HST; Alberta and the territories 5% GST; other provinces have their own rates. If you are not registered for GST/HST, choose no tax.
Can I add my logo?
Not in this simple version. Your business name is set in the invoice header. A full invoicing system can carry your logo, payment links and automatic reminders.
Estimates use 2026 and 2027 federal and Ontario rates for individuals and Canadian-controlled private corporations. 2027 figures marked projected are our calculation until the CRA publishes them, and are for illustration only. They leave out many personal credits, deductions and elections. Talk to a CPA before acting on compensation, incorporation or tax decisions.